Employee Rights and Responsibilities
Under The Family and Medical Leave Act
Basic Leave Entitlement
FMLA requires covered employers to provide up to 12 weeks of unpaid, job-protected
leave to eligible employees for the following reasons:
- For incapacity due to pregnancy, prenatal medical care or child birth;
- To care for the employee's child after birth, or placement for adoption or foster care;
- To care for the employee's spouse, son or daughter, or parent, who has a serious health condition; or
- For a serious health condition that makes the employee unable to perform the employee's job.
Military Family Leave Entitlements
Eligible employees with a spouse, son, daughter, or parent on active duty or call to active duty
status in the National Guard or Reserves in support of a contingency operation may use their 12-week
leave entitlement to address certain qualifying exigencies. Qualifying exigencies may include attending
certain military events, arranging for alternative childcare, addressing certain financial and legal
arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.
FMLA also includes a special leave entitlement that permits eligible employees to take up to 26 weeks
of leave to care for a covered servicemember during a single 12-month period. A covered servicemember is
a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious
injury or illness incurred in the line of duty on active duty that may render the servicemember medically
unfit to perform his or her duties for which the servicemember is undergoing medical treatment, recuperation,
or therapy; or is in outpatient status; or is on the temporary disability retired list.
Benefits and Protections
During FMLA leave, the employer must maintain the employee's health coverage under any "group
health plan" on the same terms as if the employee had continued to work. Upon return from FMLA
leave, most employees must be restored to their original or equivalent positions with equivalent pay,
benefits, and other employment terms.
Use of FMLA leave cannot result in the loss of any employment benefit that accrued prior to
the start of an employee's leave.
Eligibility Requirements
Employees are eligible if they have worked for a covered employer for at least one year, for 1,250
hours over the previous 12 months, and if at least 50 employees are employed by the employer
within 75 miles.
Definition of Serious Health Condition
A serious health condition is an illness, injury, impairment, or physical or mental condition
that involves either an overnight stay in a medical care facility, or continuing treatment by a
health care provider for a condition that either prevents the employee from performing the
functions of the employee's job, or prevents the qualified family member from participating in
school or other daily activities.
Subject to certain conditions, the continuing treatment requirement may be met by a period of
incapacity of more than 3 consecutive calendar days combined with at least two visits to a
health care provider or one visit and a regimen of continuing treatment, or incapacity due to
pregnancy, or incapacity due to a chronic condition. Other conditions may meet the definition
of continuing treatment.
Use of Leave
An employee does not need to use this leave entitlement in one block. Leave can be taken
intermittently or on a reduced leave schedule when medically necessary. Employees must make
reasonable efforts to schedule leave for planned medical treatment so as not to unduly disrupt
the employer's operations. Leave due to qualifying exigencies may also be taken on an intermittent
basis
Substitution of Paid Leave for Unpaid Leave
Employees may choose or employers may require use of accrued paid leave while taking FMLA leave.
In order to use paid leave for FMLA leave, employees must comply with the employer's normal paid
leave policies.
Employee Responsibilities
Employees must provide 30 days advance notice of the need to take FMLA leave when the need is
foreseeable. When 30 days notice is not possible, the employee must provide notice as soon
as practicable and generally must comply with an employer's normal call-in procedures.
Employees must provide sufficient information for the employer to determine if the leave may
qualify for FMLA protection and the anticipated timing and duration of the leave. Sufficient
information may include that the employee is unable to perform job functions, the family member
is unable to perform daily activities, the need for hospitalization or continuing treatment by a
health care provider, or circumstances supporting the need for military family leave. Employees
also must inform the employer if the requested leave is for a reason for which FMLA leave was
previously taken or certified. Employees also may be required to provide a certification and
periodic recertification supporting the need for leave.
Employer Responsibilities
Covered employers must inform employees requesting leave whether they are eligible under FMLA.
If they are, the notice must specify any additional information required as well as the employees'
rights and responsibilities. If they are not eligible, the employer must provide a reason for the
ineligibility.
Covered employers must inform employees if leave will be designated as FMLA-protected and the amount
of leave counted against the employee's leave entitlement. If the employer determines that the leave
is not FMLA-protected, the employer must notify the employee.
Unlawful Acts by Employers
FMLA makes it unlawful for any employer to:
- Interfere with, restrain, or deny the exercise of any right provided under FMLA;
- Discharge or discriminate against any person for opposing any practice made unlawful by
FMLA or for involvement in any proceeding under or relating to FMLA.
Enforcement
An employee may file a complaint with the U.S. Department of Labor or may bring a private
lawsuit against an employer.
FMLA does not affect any Federal or State law prohibiting discrimination, or supersede any
State or local law or collective bargaining agreement which provides greater family or medical
leave rights.
FMLA section 109 (29 U.S.C. § 2619) requires FMLA covered employers to post the
text of this notice. Regulations 29 C.F.R. § 825.300(a) may require additional disclosures.